# Production Database Cleanup Task

## Purpose

Clean the production database so you can load **new real data** that will reflect across the system at all levels. This removes existing (e.g. test/demo) data and leaves the database in a state where:

- Schema and migrations are unchanged
- One System Administrator user remains for configuration
- All business data (contacts, deals, quotes, projects, etc.) is removed so you can enter new real data manually

## ⚠️ Important

- **Back up the production database** before running any cleanup.
- Run this **only on the production server** (or a copy of it) when you are ready to wipe current data.
- After cleanup, the seed will recreate **default login users** (see credentials at the end of this doc). Change their passwords after first login if needed.

---

## Option 1: Clean + Re-seed (Recommended)

This truncates all tables and then runs the seed so you get:

- Empty business data (contacts, deals, quotes, projects, inventory, etc.)
- One System Administrator user (admin@system.local) with full access to all modules

### Steps on production server

**Option A – One script (backup + clean + seed)**

From the repo root on the production server:

```bash
bash backend/scripts/run-production-clean-and-seed.sh
```

This will prompt for `YES`, create a backup under `backups/`, then run clean-and-seed. Restart the app after.

**Option B – Manual steps**

1. **Back up the database**
   ```bash
   pg_dump $DATABASE_URL > backup_before_cleanup_$(date +%Y%m%d_%H%M%S).sql
   ```

2. **Go to backend and run the cleanup script**
   ```bash
   cd backend
   npm run db:clean-and-seed
   ```

3. **Restart the application** so it uses the cleaned DB.

4. Log in with one of the default users and start entering real data (contacts, deals, etc.).

---

## Option 2: Full reset (drop and recreate database)

Use only if you want to **drop the entire database** and recreate it from migrations (e.g. to fix schema drift).

1. **Back up the database** (see above).

2. **Reset and seed**
   ```bash
   cd backend
   npx prisma migrate reset --force
   ```
   This will:
   - Drop the database
   - Recreate it from migrations
   - Run the seed

3. **Restart the application.**

---

## What gets removed (Option 1)

All rows are removed from every table, including:

- Contacts, contact relationships, contact categories links
- Deals, quotes, cost sheets, contracts, invoices
- Projects, tasks, project members, expenses
- Inventory, products, warehouses, movements, assets
- Campaigns, activities, notes, attachments
- HR data: attendances, leaves, salaries, evaluations, etc.
- Audit logs, notifications, approvals
- Users, employees, departments, positions, permissions

Then the **seed** recreates only the base data (one System Administrator user with full access). No categories, pipelines, or warehouses—you configure these manually.

---

## Default user after re-seed

| Role              | Email                | Password  | Access      |
|-------------------|----------------------|-----------|-------------|
| System Administrator | admin@system.local | Admin@123 | Full system |

Change the password after first login in production.

---

## If you use Docker

Run the cleanup inside the backend container or against the same `DATABASE_URL` your app uses:

```bash
# Example: run inside backend container
docker compose exec backend npm run db:clean-and-seed
```

Or run the script from your host with `DATABASE_URL` set to the production DB connection string.

---

## Troubleshooting

- **"Cannot truncate because of foreign key"** – The script uses `CASCADE`; if you see this, ensure you’re on PostgreSQL and using the provided script.
- **Seed fails (e.g. duplicate key)** – Ensure the cleanup step completed; run the script again (cleanup is idempotent, then seed runs once).
- **App still shows old data** – Restart the backend/API and clear browser cache; ensure `DATABASE_URL` points to the database you cleaned.